Welcome to
this new release of IM-Pro.
Before you
proceed with your next emailing, there are a few things you need to
know and to do associated with sending emails.
Verify
Emails
Verify Emails
now checks the recipients email address on their email server to try
and determine if the email can in fact be delivered. If it can’t
be delivered it will not be sent therefore reducing emails bouncing
back and of course it will mean that you don’t waste your email
allowance.
So here is
what you need to do…..
In the Mail List page, you will have to
run Verify Emails for all Mail Lists that you intend to use.
2.
The Verify process does take time to run
so initially, just verify those Mail Lists you are intending to use
in the near future.
3.
Select the Mail List and click on Verify
Emails.
4.
A new page will appear and the status of
the verifying process will be displayed.
5.
When it has finished (100% or Done) close
the window and refresh (F5) the Mail List page. The number in the
Can Send column will tell you how many pass the verification
and so can be emailed.
6.
Next, select the Mail List you have just
verified and click on View / Edit to see the verify status of all
email addresses.
7.
Click on the heading, Verify Status, to
sort the emails into the same sequence.
8.
Correct obvious errors such as:
a.
Invalid empty space
b.
Invalid special character
c.
Invalid domain suffix
9.
You may wish to delete email addresses
with these messages as they cannot be delivered. (Also delete the
email address from your master database) :
10.
No such user
11.
Invalid domain
You can now
proceed to email (Launch Emails)
Launch Emails
This function
was previously know as Send Emails.
Now you can
schedule the sending of emails for “now” or at some future time.
Please note
that if you use current date and time the batch will sit in the
queue until the next run which is every 15 minutes.
Test Emails
On the Letter
page is a function called Test Email. When testing a new email
letter you can’t wait up to 15 minutes for the scheduler to send it
so this function bypasses the email send scheduler and sends your
email test immediately.
To use this
function you need to do the following:
1.
In Mail List page Create a new Mail List
with the name of 4 Testing Emails. (Get the name right or it won’t
work).
2.
Add you test email
addresses to this Mai List.
To test, go to
Letter page and select the letter you want to test, then click Test
Email. A pop up will appear to tell you that your email has been
sent.
Help Text
For further
details consult the Help text function on each page.